Stop paying people to move information between systems.
In many businesses, capable people spend hours each week copying data between applications, sending the same follow-ups and assembling the same reports. Through workflow and business process automation, we connect your tools and take over that repetitive work, so your team can focus on the work that requires judgment.
Projects start at$1,500
03Workflow Automation
Manual work between systems is one of the most expensive habits a business can have.
It rarely looks expensive, because it is spread across many small tasks: exporting a report every Monday, re-typing an order into accounting, forwarding a form to the right person, chasing a customer who has not replied. Each step takes a few minutes. Together they consume a significant share of your team's week and introduce errors that take even longer to find.
Automation removes those steps. We map how information currently moves through your business, identify where it is handled manually, and build reliable connections that do the work consistently, every time.
Capabilities
What we automate
01
Administrative work
Recurring tasks such as data entry, file naming, record updates and routine paperwork.
02
Customer follow-up
Timely reminders, confirmations and follow-up messages triggered by what customers actually do.
03
Data synchronization
Customers, orders, inventory and contacts kept consistent across every system that needs them.
04
Notifications
The right people alerted when something needs attention, instead of discovering it later.
05
Document movement
Files collected, renamed, filed and shared automatically as they move through a process.
06
CRM workflows
Leads captured, assigned and advanced through your pipeline without manual bookkeeping.
07
Quoting
Quotes and estimates assembled from your pricing rules and sent without retyping details.
08
Scheduling
Appointments, bookings and job assignments coordinated across calendars and systems.
09
Reporting
Recurring reports generated and delivered on schedule from the systems that hold the data.
10
API integrations
Direct connections between applications, including those without an off-the-shelf connector.
11
Multi-application processes
End-to-end workflows that span several tools, departments and approval steps.
Return on investment
Where the return comes from.
Automation pays for itself by removing recurring costs that are easy to overlook. During scoping we map the current process, how often it runs and how long each step takes, so you can judge the return using your own numbers before committing.
- 01Time
- Hours spent on repetitive tasks each week return to work that needs a person's attention.
- 02Accuracy
- Information entered once and moved automatically is not mistyped, skipped or duplicated.
- 03Speed
- Customers receive responses, confirmations and follow-ups promptly instead of when someone gets to it.
- 04Consistency
- Every step of the process happens every time, even when the person who usually handles it is out.
Automation built to be maintained.
An automation that fails silently is worse than no automation at all. We document every workflow we build, make failures visible to the right people, and design processes so your team can understand what is happening and why.
We choose between established automation platforms and custom code based on what will be most reliable and affordable for you to run over time, not on what is most interesting to build.
In practice
We build these systems ourselves.
Red Rocks Technology Group develops its own commercial and experimental systems across applied AI, automation, simulation and desktop software.
See all of our work- MedicaidMatcher ProBusiness Application · Workflow Automation · Data ProcessingAutomates a manual reconciliation process: ingesting remittance files and billing exports, matching payments to claims and generating follow-up work.
- AutoResearcherRRTG Project · Agentic AI · Knowledge SystemsA multi-step pipeline that ingests documents, coordinates specialized steps and returns structured output that can be checked.
Investment
Scoped to the problem, not padded with complexity.
Starting at
$1,500
Workflow automation projects start at $1,500. Cost depends mainly on how many systems are involved, how well they expose their data and how much decision logic the process contains.
Not sure what you need? Start with a Technology Assessment ($500).
A focused review of your operations, systems and goals that ends with clear, prioritized recommendations. The fee may be credited toward a resulting implementation project.
How we work
We stay with it from first conversation to production.
- 01UnderstandWe learn how your business operates, where the friction is and which outcome actually matters before discussing any technology.
- 02DesignWe determine the simplest technical solution capable of solving the problem, and agree on scope, cost and timeline before building.
- 03BuildWe engineer, integrate and test the system, sharing working progress along the way instead of disappearing until launch.
- 04DeployWe put it into production and make sure it works in your real operating environment, with your data and your people.
- 05SupportWe maintain, improve and extend the system as your business evolves, so it keeps delivering value after launch.
What business processes can be automated?
Good candidates are repetitive, rule-based and frequent: data entry, moving records between systems, customer follow-up, notifications, document filing, quoting, scheduling and recurring reports. If someone follows the same steps every time, it is worth a look.
Can you connect tools that don't already integrate?
Often, yes. Where applications have no off-the-shelf connector, we build direct API integrations or custom connections between them. If a system provides no practical access to its data, we will tell you during scoping.
Do we need to replace our current software?
Usually not. Most automation work connects the tools you already use so they share information. Replacement only makes sense when a tool genuinely cannot do the job, and then custom software may be part of the answer.
How much does workflow automation cost?
Workflow automation projects start at $1,500. Cost depends mainly on how many systems are involved, how well they expose their data and how much decision logic the process contains. During scoping we map how often the process runs and how long it takes today, so you can judge the return with your own numbers.
What happens if one of the connected services changes?
Vendors do change their products and APIs. We document every workflow, make failures visible to the right people instead of letting them fail silently, and choose platforms and code that are practical to maintain. A Technology Partner plan can cover ongoing automation and integration work as your tools change.
Related capabilities
- Custom SoftwarePurpose-built applications, internal systems and tools designed around the way your company actually operates.
- Artificial IntelligencePrivate AI systems, internal assistants, knowledge tools and AI-enabled workflows integrated with the software you already use.
- Web EngineeringFast, accessible, responsive business websites and web applications engineered around your organization and its goals.
What is slowing your business down?
Whether it's repetitive work, disconnected software, an outdated website or a system that doesn't exist yet, let's work out what technology can actually solve.